Office Manager

  • Management
  • Kiev, Ukraine

Office Manager

Job description

Team Extension is a nearshoring and offshoring technology company based in Bucharest, Romania. Working with us, you will have the opportunity to work with a wide spectrum of clients and projects. Our clients include startups and Fortune 500 companies that are based in Western Europe and in the United States.At our company, we are building a team of smart, motivated people who are passionate about helping the business continue to soar to new heights. We are well funded and in hyper growth mode. Come join a team where you can truly make a difference.  


We are looking for an Office Manager.


  • Serve as the point person for office manager duties including:Maintenance


    • Mailing
    • Supplies
    • Equipment
    • Bills
    • Errands
    • Shopping
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements

  • An entrepreneurial spirit and willingness to learn and grow
  • Self-motivation, initiative, and high energy  
  • Ability to understand customers’ needs and requirements and translate these into profitable solutions for both the customers and the company 
  • Demonstrated ability to establish and maintain effective relationships and partnerships with key stakeholders Creative problem-solving skills  
  • Strong time management skills  
  • An entrepreneurial spirit, initiative, and high energy
  • 1-3 years of team management experience
  • Proven experience as an Office manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements